What is the web app for?
The web app is the planning and control surface. The goal is to build the event data model in the right order, control guest-facing experiences and keep one source of truth for the team.
Recommended sequence for web users
- Set up account, organization and roles. Define owner, admin, editor and viewer roles early.
- Prepare contacts. Add contacts manually, by CSV or import; define family, work, VIP, children and protocol tags.
- Create venues and layouts. Venue is the place record; layout is the floor plan.
- Create the event. Set date, venue, visibility, self-seating, plus-one and approval rules.
- Attach guests. Check email and phone fields before invitations.
- Check plan limits. Guest count, SMS allowance and AI quota must match the event size.
- Send invitations. Track delivery, opens and RSVP statuses.
- Design seating. Use auto-assignment as a draft, then manually review important tables.
- Manage self-seating requests. Direct mode is fast; approval mode provides control.
- Enable Memories and share QR. Check moderation, comments, reactions, Find Me and retention settings.
- Collect post-event feedback. Track feedback, NPS, messages and venue reviews.
What do web modules do?
| Module | Purpose | When to use it |
|---|---|---|
| Dashboard | Overview of events, RSVP status and quick actions. | Daily tracking and missing work checks. |
| Organizations | Team members, roles and organization details. | Initial setup and team changes. |
| Contacts | Reusable contact pool. | Before event creation to improve data quality. |
| Venues | Venue records, cover images and layout templates. | Before seating and for repeated events. |
| Layout Editor | Builds the floor plan with tables, stage, doors, columns, labels and images. | Before seating. |
| Events | Combines guests, invitations, seating, memories and settings. | The main operational record. |
| Guests | Manages guest list, RSVP, VIP and plus-one information. | Before invitations and during RSVP tracking. |
| Invitations | Sends and tracks email/SMS invitations. | After guest data is clean. |
| Seating | Manages table and seat assignments manually or automatically. | As RSVP responses arrive and before final review. |
| Memories | Manages QR photo album, comments, reactions, moderation and Find Me. | During and after the event. |
| Feedback, Messages, Reviews | Collects evaluations, guest messages and venue reviews. | After the event. |
| Billing | Shows plan, limits, payments and usage. | Before invitations and large events. |
How does web manage photo upload and selfie recognition?
On web, the organizer manages the album, QR code, moderation and Find Me settings. The guest photo upload and selfie recognition experience follows those settings.
- Enable the Memories album. Open Event > Memories, enable the album, and generate the public access code or QR link.
- Configure guest upload. Decide whether guests can upload photos, the maximum photos per guest, and whether comments and reactions are allowed.
- Choose moderation. For large events, use pending/approved/rejected moderation so photos are reviewed before appearing in the gallery.
- Enable Find Me. If guests should find photos they appear in, enable face matching and set retention between 1 and 90 days.
- Share the QR code. Use table cards, screens, invitation notes or entry signs. Guests can open the same link in the mobile app or browser.
- Monitor results and privacy. Find Me searches approved photos only. Selfies must remain private, consent revoke must be available, and retention cleanup must run.
Important web-side decisions
Where should I clean guest data?
Start in Contacts. Missing emails, wrong phones and tags affect invitations, SMS and seating.
How much should I trust auto-seating?
Use it as a fast first draft. Review VIP, family and sensitive relationships manually.
Should Memories moderation be on?
Yes for public galleries.
When should I upgrade?
Before invitation sending is the safest time.
Web frequently asked questions
Can multiple people edit the same seating plan?
Yes, with realtime presence, cursors and locking.
Are venue and layout the same?
No. Venue is the place record; layout is the floor plan.
How do I update seating after RSVP responses?
Track Guests and Seating together; remove non-attendees from assignments.
Where do I share the photo upload link?
Use the public access code or QR link from the event Memories area.
Which photos appear in Find Me?
Only approved event photos should be included in results.